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Virginia Employee Personal Information Notice

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Downloadable PDF SKU: VA-EPI-DF

Virginia HB 1931 provides that an employer shall not be required to release, communicate, or distribute to a third party any current or former employee’s personal identifying information. Exceptions to this law include if the information is required by federal law, state law, court order, warrant issued by a judicial officer or subpoena.

Effective July 1, 2013, employers in Virginia are prohibited from releasing any current or former employee’s personal identifying information to a third party. Virginia HB 1931 defines “personal identifying information” as an employee’s phone number, email address, shift time and/or work schedule. All Virginia employers are recommended to post a notice with information regarding releasing personal identifying information. Our Virginia “Employee Personal Information” poster will help employers communicate the new law to employees and avoid violations.

Who Needs It

All Virginia businesses are recommended to post a notice with information regarding “Employee Personal Information.”


Inform your employees of their rights
Posting a notice conspicuously in the workplace regarding employee personal information will help communicate the new law specifications to employees. The poster will demonstrate the employer has purchased and displayed the poster in good faith.

Our laminated Virginia “Employee Personal Information” poster is the easiest and most effective way of communicating the rights of your employees under HB 1931.

Our 8.5’’ x 11’’ Virginia “Employee Personal Information” poster includes the following information:

  • Definition of “Personal Identifying Information
  • Examples of Personal Identifying Information
  • Exemptions
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