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Vacation Request & Approval Form - Digital

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A digital, attorney-reviewed form to help employers process employee vacation requests and maintain accurate records of the employee’s available paid vacation time. 


Keeping track of and processing employee requests for vacation time is an essential business practice to ensure proper scheduling, usage of paid time off, and accrual balances.  While federal law does not require payment for time not worked, companies that provide paid vacation day benefits must keep accurate records of vacation balances and days used as required by state or local laws.  Under applicable state and local wage & hour laws, unused vacation days must be included in an employee’s final paycheck if they resign or are terminated.  Additionally, employers must retain all records affecting wage computations for a specific retention period prescribed by state, federal, or local laws.


Our attorney-reviewed Vacation Request and Approval Form documents an employee’s request for paid time off and the employer’s approval or denial of the request.  These records can help employers adjust vacation day balances accordingly and ensure accurate records of available time off.  They can also assist the employer in resolving any disputes with employees about the number of days taken or used during a calendar year. 


Features & Benefits Include:

  • A digital form to document each employee request for vacation time, with space for the employer to approve or deny the request; 
  • Attorney-reviewed to ensure compliance with wage & hour recordkeeping requirements;
  • Printable, fill-in-the-blanks digital format for physical or electronic recordkeeping;
  • A detailed instruction sheet explaining how & when to use the form and how long to retain it.

Our attorney-reviewed form is designed to help employers:

  • Document and process employee requests for paid or unpaid vacation days to ensure accurate records of vacation balances.
  • Comply with wage & hour recordkeeping requirements under state, federal, or local laws.


  • If you are not completely satisfied, you can cancel your order within seven (7) days of receipt for a full refund.
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