Over 20 federal employment laws contain specific documentation and record-keeping requirements that pertain to employers. These requirements specify the types of employment information that must be documented and the length of time these records must be retained. Some applicable laws require completion of specific government forms to ensure compliance. Since January 1st, 2009, enforcing agencies have issued new and revised mandatory employment forms and notices, including an updated Form I-9, expanded FMLA documentation and certifications forms, and revised COBRA notices. Failure to comply with documentation and record-keeping requirements can result in fines and penalties and can be used against your company during an employee lawsuit.

In addition to complying with mandatory record-keeping requirements, attorneys recommend documenting every aspect of an employee’s attendance, performance, employment status, disciplinary action record, and job qualifications as a best practice to formulate an adequate defense against claims of discrimination or wrongful termination. Recent statistics released by the U.S. Equal Employment Opportunity Commission reveal that charges of employment discrimination filed with the agency reached an all-time high in FY 2008.

To help employers effectively document every aspect of an individual’s employment and comply with mandatory record-keeping requirements, Personnel Concepts has introduced a comprehensive Ea-zY Forms CD-ROM that includes over 60 employment-related documentation forms in electronic format. The 2009 edition includes attendance and performance forms, mandatory government forms and notices (including revised I-9, FMLA, and COBRA forms), pre-employment forms, and termination / separation forms. It also includes a comprehensive electronic Manual of Record Keeping Requirements that explains record retention requirements in plain language.

The Ea-zY Form CD-ROM includes the following important tools and resources:

â–º A quick-reference Manual of Record Keeping Requirements in electronic format

â–º Newly revised 2009 FMLA, COBRA, and I-9 Forms

â–º Over 60 fill-in-the-blank electronic personnel forms:

• Pre-employment forms
• Attendance records and performance evaluations forms
• Mandatory government forms and notices
• Separation records
• Leave of absence documentation forms
• Disciplinary action forms

System Requirements:

HARDWARE:
CD Drive 8x speed+
Internet Connection

WINDOWS:
* Intel 1.3 GHz processor
* Microsoft Windows 2000 with Service Pack 4, Windows Server 2003 and 2008; Windows XP Professional, Home Edition, or Tablet PC Edition with Service Pack 2 or 3; Windows Vista Home Basic; Home Premium, Business, Ultimate, or Enterprise with or without Service Pack 1
* 128 MB of RAM (256 MB recommended)
* 335 MB of available hard disk space
* Microsoft Internet Explor 6.0, 6.0 with Service Pack 1; 7.0, or 8.0: Firefox 2.0 or 3.0

Mac OS x:
* Power PC G4, G5, or Intel processor
* Mac OS X v10.4.11-10.5.5
* 128 MB of RAM (256 MB recommended)
* 405 MB of available hard-disk space
* Safari 2.0.4 or later

SOFTWARE
Web Browser (Internet Explorer; Firefox, Safari, etc.)
Adobe Reader 9+; free download at http://get.adobe.com/reader.